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Marketing & Technology Coordinator

Marketing & Technology Coordinator

Newport Polo, home of America's First Polo Club and host of the Newport International Polo Series, is seeking a creative marketing professional with strong technical skills to join its dynamic sporting events production team.  Newport Polo's Marketing & Technology Coordinator will provide content planning and creation, graphic design, event management, and oversight of key technical systems.  This position is ideal for a self-motivated individual who is able to work independently, but collaboratively, and transition from a quiet private office during the week to a lively and energetic gameday environment on Saturdays.  The Marketing & Technology Coordinator position is a full-time, year-round role, based in-person at Newport Polo's Portsmouth, RI office.

Typical Responsibilities Vary Seasonally, Including:
  • Plan and execute PR Campaigns & Communications with the media, fans, and members, using Newport Polo's digital instruments: email, website, and social media;
  • Manage all social media platforms, including curating, creating, editing, and publishing new illustration + written content; prolific activity & engagement;
  • Develop written & illustrated news & editorial content, published on website and in weekly digital eNewsletters;
  • Plan and execute regular site-wide content updates for;
  • Develop content and graphic designs for Newport Polo print collateral including Season Program, Event Tickets, Mailer / Rack Cards, Season Passes, and in-venue Promotional Materials;
  • Maintain productive relationships with Newport Polo's media contacts and keep contact information up to date;
  • Distribute Event information on digital platforms including external event calendars for RI tourism bureaus, other media outlets, and event syndication platforms;
  • Assist with execution of sponsorship obligations to ensure required promotional and entertainment benefits are received, and complete year-end sponsor reports;
  • Maintain Newport Polo photo library; compile and publish digital event albums, following photographer attribution requirements;
  • Oversee maintenance and storage of Newport Polo electronics, including office equipment, polo venue networking equipment, hand-held ticket scanners, two-way radios, point of sale terminals, and provide training / technical support to users;
  • Photograph Newport Polo events occasionally, including polo games/tournaments, player meet & greets, and charity events
  • Assist with sales administration;
  • Coordinate assitance from summer Brand Ambassador Interns, including duty assignments, and progress monitoring;
  • Assist Venue Manager during NIPS events with primary responsibilities including troubleshooting issues with W/LAN network, POS equipment, and other IT assets; assist with vendor and sponsor arrivals, supervision of event team, monitoring event activities, and responding to customer service requests;
  • Contribute to marketing of official merchandise;
  • Assist with polo tournament coordination;
  • Bachelor's degree in Marketing, Communications, Public Relations, Journalism, or related field;
  • Previous experience/internships in marketing, communications, or related field;
  • Experience in leadership roles, providing staff supervision & management is helpful;
  • Expertise in Adobe Photoshop: creating & sizing new documents in appropriate color profile for specific applications; using basic tools: selection (magic wand, marquee, lasso, layer masking), brush, clone stamp, healing brush, gradients, shapes, text; saving for different applications;
  • Expertise in Adobe InDesign: creating new documents; understanding of margins and bleed; layout creation including inserting text, images, shapes;
  • Expertise in electronic technology across all major applications including Windows, Apple, Android and iOS; ability to troubleshoot issues with local area networks, device network connectivity; ability to oversee office electronics;
  • Proficiency in Adobe Lightroom a plus;
  • Proficiency using Microsoft Word: ability to adjust margins, page size, columns, insert and manipulate photos;
  • Proficiency using Microsoft Excel: ability to use basic functions including data sorting, formulas, conditional formatting, remove duplicates;
  • Valid driver’s license;
  • Must have reliable transportation;
Skills for Success:
  • Excellent written, visual, and oral communication skills;
  • Ability to work independently while closely collaborating with the other members of the management team across all major job functions;
  • Strong copywriting, including ability to convey written information clearly and concisely; create attention-grabbing headlines; understanding of basic journalistic writing principles and structure of press releases; ability to adopt brand-specific tone, and ability to self-edit;
  • Ability to generate content ideas for social media posts, website, and eNews stories, within brand standards, that contribute to specific marketing goals;
  • Thorough knowledge of popular and emerging social media platforms, keeping up with current trends and features;
  • Ability to create original artwork using advanced design techniques and tools for digital and print campaigns that fulfill specific marketing purposes within brand guidelines;
  • Ability to evaluate visual media, including photos and video, for content & quality to select for publication;
  • Strong organizational skills with the ability to prioritize multiple tasks to meet required deadlines;
  • Experience using website content management platform and ability to write basic HTML code, required on occasion for website content management;
  • Experience participating in equestrian sports or polo is a plus;
  • Experience in live event management is a plus;
  • Photography and videography experience a plus;
Reports To
General Manager
Directly: Coordination of Summer Brand Ambassador Interns
Indirectly: Assists/Supports NIPS Event Team Managers and Champagne Ambassador
Salary commensurate with experience
Paid vacation and sick time
401K with Employer Matching Program
Hours & Availability
Year-round, Full Time
Tuesday - Friday, 9AM - 6PM; Saturdays, 10AM - 7PM, 
Required days:
  • Saturdays - Last Saturday in May through Last Saturday in September annually
  • First Friday in August, split shift for annual Charity Ball: 9AM-1PM, 6PM-10PM
Work Environment
Primary work location is Newport Polo's private office, training center and outdoor arena in Portsmouth, RI.  The office is located on a working farm where horses, dogs, cats, and other animals are present, and applicants must be comfortable being in proximity to the like.  The secondary work location is the International Polo Grounds where NIPS and other exhibition polo matches take place in the proximity of thousands of regular weekly attendees, horses and dogs.
Applications must clearly demonstrate that the candidate meets/possesses the requirements listed above, with a list of skills and assessment of proficiency. Incomplete applications will not be considered.

To apply, please complete the online application here.  Incomplete applications will not be considered.

Print application is available here to complete by hand and email to, or fax to (401) 846-0200.